1.5.2.1. PIs are considered active for a specific semester if they are signed up to work six 30-minute shifts per week, actively work those shifts, complete their volunteer credit, and remain in good standing at the Hive.

1.5.2.2. New active PIs must have completed the required trainings for all technical areas by the hard deadline of Friday before opening week at 6:00pm. Failure to complete all training items or communicate about mitigating circumstances with Staff in a timely manner will result in revocation of PI status.

1.5.2.3. PIs must participate in any events or training/retraining deemed mandatory by the Executive Board.

1.5.2.4. PIs must volunteer for at least one event outside of their shift each semester. These events will be communicated by the Executive Board and include workshops, outreach events, cleaning parties, and other events to be determined. This requirement may also be fulfilled by attendance at a certain number of other events (possibly greater than a single event), such as committee meetings, at the discretion of Staff. What will fulfill a volunteering requirement for a given semester will be communicated by Staff.

1.5.2.5. PIs who were active for the spring semester retain active status throughout the summer semester—without the requirement of signing up for and working shifts over the summer—unless they have graduated or otherwise do not plan on being an active PI in the following fall semester.

1.5.2.6. Active PIs may access the space 24/7, except on rare occasions as determined by Staff and the Executive Board (for example, the Hive may be closed to PIs during specific events held at the space or due to facilities issues). Staff and the Executive Board reserve the right to revoke this access for specific PIs at any time.

1.5.3.1. PIs on hiatus are those not signed up to work shifts for a specific semester. The purpose of the hiatus status is to allow active PIs to take one semester off working shifts and return to active status in the following semester.

1.5.3.2. Hiatus PIs do not have access to the space 24/7 and do not retain any other privileges granted to active PIs. Hiatus PIs retain only the privileges of end users.

1.5.3.3. Hiatus PIs who remain in good standing at the Hive may become active again for an upcoming semester by informing the Executive Board of their intention to return to active status and by fulfilling all requirements of an active PI. Hiatus PIs who return to active status regain 24/7 access and any other privileges granted to active PIs.

1.5.3.4. If a PI is on hiatus for 2 or more consecutive semesters, not including the summer semester, their status as a PI will be revoked unless the Executive Board is petitioned and grants an exception. After having their PI status revoked, that individual may reapply to be a PI for the following semester and must complete all new PI onboarding obligations including a complete retraining.

1.5.3.5. Any further use of the term PI in this document refers to active PIs, not hiatus PIs.

1.6.1.1. MPIs are PIs who specialize in a specific technical area and serve as leaders of their technical area.

1.6.1.2. MPIs must abide by all policies listed in Section 1.5 (Peer Instructors), except as outlined in this section. MPIs are considered active PIs and must follow all policies listed in this document that apply to active PIs, unless a specific exception is made.

1.6.1.3. MPIs may go on hiatus and retain their MPI status upon returning as an active PI unless this hiatus is for 2 or more semesters, not including the summer semester. In the case of an MPI returning to active status after 2 or more such consecutive semesters, the Executive Board will determine whether MPI status shall be retained if active PI status is granted.

1.6.1.4. MPIs may request to change their specialty technical area by informing Staff. Changes are permitted only when both Staff and the MPIs of the technical area to which the change applies agree that the change should be made.

1.6.1.5. On rare occasions, an individual may be an MPI for more than one technical area at the same time. Such instances must be approved by Staff and the MPIs of the technical areas in question.

1.6.2.1. Failure to meet the following requirements may result in MPIs being placed on probation or loss of MPI status, at the discretion of Staff (see Section 5.6).

1.6.2.2. MPIs are required to work a total of 3 hours per week, scheduled in 15-minute blocks during open hours, referred to as “flex hours”. MPIs have an unlimited number of makeup shifts that can be scheduled within 1 week to reallocate their time. The full details may be found in Section 4.4 (Shift Scheduling and Absences).

1.6.2.3. All MPIs must either host (or cohost) a workshop or be actively working on a space improvement each semester. Either of these fulfill their PI event volunteering requirement for that semester. Planning for workshops may be counted towards the MPI’s flex hours if done during open hours; however, the time spent running the workshop does not count towards their flex hours. Workshop preparation and space improvement projects need not be completed independently and may also be worked on during an MPI’s flex hours. The progress of workshops and space improvement projects will be monitored by Staff and the Director of Strategy.

1.6.2.4. MPIs of each technical area must evenly participate in training new PIs each semester, as determined by Staff. Hours spent training or planning training can count towards flex hours.

1.6.2.5. All MPIs are required to participate in the PI hiring process each semester in a manner determined by the Executive Board.

1.6.3.1. Any PI can apply at any time to become an MPI via the appropriate link.

1.6.3.2. MPI applications will be reviewed as they are received by the current technical area MPIs, the Executive Board, and Staff. Final application acceptance shall only be issued by Staff. The technical area’s Staff Liaison will reach out to the applicant once a decision has been made. Applicants should note that even if they have a strong application, they may not be accepted if the technical area applied to has enough MPIs.

1.6.3.3. Technical areas may have additional requirements to become an MPI following application review.

1.6.3.4. Accepted applicants will officially adopt MPI status, and all associated requirements and responsibilities, on a timeline specified by the current MPIs of the technical area, the Executive Board, and Staff. Applicants in their first semester as a PI cannot officially become an MPI until their second semester as a PI begins. As determined by the Executive Board and Staff, someone who becomes an MPI part-way through a semester may or may not have to complete the requirements listed in Section 1.6.2 for that semester.

1.6.3.5. Certain technical areas may accept MPI applications tentatively but require that applicants complete additional tasks to a satisfactory level before officially being accepted as an MPI and adopting MPI status. Such requirements are regulated by the MPIs of the technical area in question, the Executive Board, and Staff and will be shared with the applicant upon tentative application acceptance.

1.6.3.6. Any PI may reapply to be an MPI at any time in the future.

2.6.2.1. Lockers may be checked out at the front desk by end users for a maximum period of 2 weeks or until the semester’s closing date. PIs may check out a locker until the end of the current semester. Checkouts are subject to availability.

2.6.2.2. Lockers may be renewed if availability permits. The extension period for end users is 2 weeks.

2.6.2.3. Any items left in expired lockers are subject to being discarded.

2.6.2.4. No Hive equipment may be stored in lockers, except by a PI who checked out the equipment.

2.6.2.5. Lockers must use locks provided by The Hive. Personal locks are prohibited. Lockers may be left unlocked at the user’s own risk. The Hive is not responsible for lost or stolen items.

3.1.1.1. Safety glasses must be worn by anyone who is actively soldering and anyone working at the same workbench as someone who is actively soldering. Safety glasses must be worn over any prescription glasses. Wider safety glasses for use over prescription glasses are available in the space.

3.1.1.2. The fume extractor must be turned on and positioned appropriately to extract soldering fumes any time someone is soldering.

3.1.2.1. By default, no benchtop measurement equipment should have any wires or probes connected. Probes and banana/alligator wires for measurement equipment are available for use within the space and must not be removed from the space. Any probes or wires should be placed back on the appropriate rack after use.

3.1.2.2. End users are prohibited from leaving their benchtops unattended unless for a brief period of time such as a bathroom break. Equipment left unattended for an extended period or after closing is subject to being thrown away.

3.1.2.3. Benchtops must be completely clear of any debris or mess after use. PIs will check the cleanliness of benchtops before keys to drawers can be returned. Cleaning equipment is available for use. End users or PIs who leave messes at benchtops are subject to disciplinary action.

3.1.2.4. Items may not be left or stored at benchtops without express permission from a benchtop MPI or Staff. If permission is granted, items must be labeled with the user’s name, storage start and end dates, and the approver’s name. Any items found unattended for long periods of time will be considered abandoned. Abandoned items are subjected to any of the following: relocation to lost and found, donation to the Hive, and/or disposal.

3.1.2.5. Paint, stains, and similar chemicals are prohibited on benchtops.

3.1.3.1. End users and PIs are prohibited from moving any equipment already at a benchtop between benchtop stations, including but not limited to soldering irons, soldering iron tips, and tools in the benchtop drawers. Only the benchtop MPIs and Staff have the authority to move such equipment.

3.1.3.2. All equipment should be turned off when not in use. This includes soldering equipment as well as measurement equipment.

3.1.3.3. Benchtop drawers can be accessed by retrieving a key from the front desk. End users must hand over their BuzzCards in exchange for keys.

3.1.3.4. Equipment located in the drawers on lab bench 8 as well as the assorted spools of wire are free to use and may be kept by end users and PIs, within reason. For instance, an entire spool of wire may not be taken. PIs and Staff reserve the right to restrict the use of this equipment at any time.

3.1.3.5. Spools of solder provided by The Hive may be used within the space but must not be removed from the space.

3.1.3.6. Certain equipment behind the front desk, such as jumper wires, may be used for free and may be kept by end users and PIs, within reason. For instance, the entire box of jumper wires may not be taken. PIs and Staff reserve the right to restrict the use of this equipment at any time.

3.1.3.7. Certain equipment behind the front desk may be checked out by end users for use within the space only. End users are prohibited from removing any of this equipment from the space. End users will be asked to hand over their BuzzCards in exchange for such equipment. PIs and Staff reserve the right to restrict the use of this equipment at any time.

3.2.1.1. Safety glasses and non-latex gloves must be worn while working with uncured resin.

3.2.1.2. Non-latex gloves must be worn while touching build plates on all Bambu Lab printers.

3.2.2.1. End users are prohibited from touching the printers, resin baths, cure stations, or any other 3D printing equipment except the desktop computers.

3.2.2.2. End users are allowed to use hand tools and equipment located inside the red toolbox in the circular room.

3.2.3.1. The following printers are in use at the space: Bambu Lab P1S, Bambu Lab H2D, Bambu Lab H2S, Formlabs Form 3, Formlabs Form 3L, Formlabs Form 4, Stratasys J55 Prime Polyjet.

3.2.3.2. There is an 8-hour time limit for all prints in the space. Prints beyond 8 hours can only be approved by a 3D printing MPI or Staff.

3.2.3.3. There is a material limit of 100mL on all resin prints. Prints in excess of this limit can only be approved by a 3D printing MPI or Staff. There are no material limits for other printers.

3.2.3.4. Staff and the 3D printing MPIs reserve the right to deny any model from being printed. Staff and the 3D MPIs reserve the right to cancel any print at any time. The completion of a print in the space is not guaranteed.

3.2.3.5. The Hive is not responsible for prints after they are placed in the pickup area.

3.2.3.6. End users and PIs are allowed only one active or queued print in the space at a time. For instance, someone may not have a print in the queue on a Bambu Lab printer while actively printing on a Formlabs printer.

3.2.3.7. Multiple prints of the same models in the queue at the same time, even if queued by multiple individuals, are prohibited unless prior authorization from Staff has been obtained. This policy is intended to prevent printer use for mass printing by a group. For instance, three people part of a project group who each queue three different models would not be in violation of this policy. This policy will be enforced at the discretion of Staff.

3.2.3.8. Completed prints sitting at the Hive for longer than 2 weeks, or after the space has closed for the semester, are subject to disposal.

3.2.3.9. End users and PIs may, in certain instances, print with their own provided materials which are not currently on any Hive printers. Any such prints must be approved by a 3D printing MPI or Staff, and a time must be scheduled to start the print. Only 3D printing MPIs and Staff are allowed to change out any printer materials for ones not provided by The Hive.

3.3.1.1. End users are prohibited from operating lasers without the assistance of a PI. They are only allowed to load materials as outlined below and use the desktop computers for planning their cuts.

3.3.1.2. End users are prohibited from starting cuts unless they have received approval to start a specific cut from a PI after the settings have been reviewed.

3.3.1.3. The following materials are prohibited on all laser cutters: Poly Vinyl Chloride (PVC), Vinyl, Artificial Leather, Polycarbonate/Lexan thicker than 1mm, ABS, HDPE, Polystyrene Foam, Polypropylene Foam, Fiberglass, Coated Carbon Fiber. Anyone unsure of what material they have should consult a laser cutting MPI or Staff.

3.3.2.1. Scrap wood, acrylic, and cardboard, as well as limited non-scrap wood, are available for use on the ULS laser. Non-scrap material (such as wood sheets) are limited to 2 sheets per end user. Only the laser cutting MPIs and Staff have the authority to grant more than this amount of material to end users. Only PIs should open cabinets containing materials. Depending on material availability, PIs have the authority to further limit the materials end users can take for use on the laser.

3.3.2.2. Only PIs are allowed to adjust the bed height and other associated mechanical settings on the laser.

3.3.2.3. Only PIs may insert and remove the rotary tool.

3.3.3.1. Sheet metal is reserved for PI use only. End users must provide their own materials for use on the FabLight.

3.3.3.2. End users are allowed to load their own materials onto the laser, but all cuts must be verified by a PI before they begin.

3.4.1.1. Safety glasses must be worn by everyone, including people with prescription glasses, in the machine shop AT ALL TIMES. There are no exceptions to this. Wider safety glasses for use over prescription glasses are available.

3.4.1.2. Any loose or dangling accessories, such as hoodie laces or loose jewelry, must be tucked in, secured, or removed to minimize the risk of getting caught in machinery.

3.4.1.3. Hearing protection is available and recommended for powered machinery.

3.4.1.4. Closed toed shoes are required to be worn in the machine shop.

3.4.1.5. Long hair must be tied back. Hair ties are available in the machine shop and at the front desk.

3.4.1.6. There must always be more than 1 person in the machine shop while any equipment is being used. This “Buddy System” is to ensure another person (with or without training) is present to assist in the event of injury or an emergency, and is especially important after-hours. Violations of this policy will result in a level 2 infraction without prior Staff approval.

3.4.1.7. Only PIs specifically trained in the machine shop are allowed to supervise it, including after hours.

3.4.1.8. Any activities utilizing tools found in the machine shop must be done in the machine shop unless prior authorization is granted from Staff. Bringing one’s own equivalent tools does not allow one to circumvent this policy.

3.4.2.1. Individuals may not use advanced tools, including but not limited to, the mill, ShopBot, or lathe, unless specifically trained by The Hive to do so.

3.4.2.2. Individuals must obey material and thickness restrictions posted on each tool.

3.5.1.1. The reflow oven should be turned off when not in use.

3.5.1.2. Masks are provided and recommended when removing items from the Protomat PCB mill.

3.6.1.1. All irons and heat elements (such as the heat press) should be unplugged when not in use.

3.6.1.2. To ensure safety and limit misuse, craft equipment should only be used by those who know how to use it. End users should reach out to a PI trained on the equipment or a crafts MPI if they would like to learn any of the equipment.

3.7.1.1. The ventilation should always be turned on when the paint booth is actively being used.

3.7.1.2. All solvents must be disposed in the solvents waste container. Solvents must not be poured down any drains.

4.2.1.1. Headphones and earbuds must not be worn while on shift due to safety reasons and making PIs seem unavailable to help.

4.2.1.2. The appropriate armband must be worn while on shift. PIs have an orange/red armband, and MPIs have a pink armband.

4.2.1.3. Homework and personal device usage are permitted during your shift, provided there are no active end-users in the space being monitored. Exceptions to this policy are listed for specific technical areas below.

4.2.1.4. PIs are expected to be on time for their shifts. For more details about pre-shift responsibilities see Section 4.4 “Shift Scheduling and Absences”.

4.2.1.5. PIs on shift must remain in their assigned room (except for manning an unstaffed room, brief lapses due to a bathroom break, helping someone, etc.). PIs are required to follow their assigned PI shift role. For instance, a PI signed up for a 3D printing shift should not be in Laser Cutting or at the Front Desk unless it was expressly requested by Staff or an MPI.

4.2.2.1. PIs may have their work out even when end users are on the 2nd floor so long as they remain attentive to each end user that approaches the desk and to the 2nd floor as a whole.

4.2.2.2. PIs must be attentive to all entering and exiting people.

4.2.2.3. PIs must ensure end users and Peer Instructors sign in and out on a HUMS kiosk when entering and exiting. Only on-shift PIs may leave the space for a short period (i.e. to use the bathroom) without signing out.

4.2.2.4. PIs should be prepared to give tours to anyone who requests one and should offer tours to any groups who enter as part of a campus tour or gathering. People on group tours are not required to sign into HUMS.

4.2.2.5. PIs should know what items can be taken from the space and what items must be checked out with a BuzzCard. Policies for every item are listed in the inventory spreadsheet on the front desk computer and on the SharePoint.

4.2.2.6. PIs must make note of every item checked out by an end user on a sticky note and place it on their BuzzCard in the lock box.

4.2.2.7. The key/BuzzCard lockbox should be closed and locked when not actively in use.

4.2.2.8. When a key is returned, PIs should check the station to ensure it is clear of any cables, wires, tools, trash, etc.

4.2.2.9. At least once per shift, PIs should check the 2nd floor trash cans to see if they need to be emptied. If so, they should be emptied.

4.2.2.10. The entire front desk area must be kept organized. No tools or other materials should be left out of their proper storage place.

4.2.2.11. PIs with an opening shift should unlock the front doors and flip the sign to “open” at opening time.

4.2.2.12. PIs with Closing Shifts must:

4.2.2.13. Front Desk PIs should make consistent rounds throughout all benchtops, ensuring the following:

4.2.3.1. PIs on shift for crafts should be sitting in the crafts area when not actively assisting anyone.

4.2.3.2. PIs should ensure that any heat elements (sublimation printer, irons, etc.) are unplugged when not in use.

4.2.3.3. PIs should ensure that any scraps (threads, paper, fabric, etc.) are thrown away or discarded in the appropriate scrap receptacle.

4.2.4.1. PIs should greet all incoming end users and ask if they need help with anything.

4.2.4.2. End users are welcome to set up cuts themselves, but PIs must verify the settings of every cut before it starts. PIs must give the go ahead for every laser cut before an end user presses start.

4.2.4.3. PIs should ensure the floors of the laser cutting room are always clean, especially keeping an eye out for wood scraps and sawdust.

4.2.4.4. At least once per shift, PIs should check the laser cutting room trash can to see if it needs to be emptied and empty it if necessary.

4.2.5.1. PIs should ensure the work bench in the circular room is clear of any trash or debris and clean as necessary.

4.2.5.2. PIs should greet all incoming end users and ask if they need help with anything.

4.2.5.3. PIs should follow all print queuing guidelines communicated in training and posted throughout the circular room.

4.2.5.4. PIs should remove any finished prints from the printers in the circular room. Gloves must be worn when removing prints, and a plastic scraper may be used on Bambu Lab printers.

4.2.5.5. If a printer has finished but the part is missing, PIs should mark the print as failed.

4.2.5.6. If a printer malfunctions or gives an error, PIs should attempt to fix it or contact an MPI or Staff for assistance.

4.2.5.7. PIs should ensure all printers are clear of loose filament debris (especially under the print beds) and should vacuum and sweep them as necessary.

4.2.5.8. PIs should ensure the floors of room are always clean, especially keeping an eye out for loose filament pieces, paper towels, etc. They should sweep and vacuum as necessary.

4.2.5.9. At least once per shift, PIs should check the trash cans to see if they need to be emptied and if so empty them.

4.2.6.1. PIs may have their homework out if the only end users in the semi-clean room are doing PCB fabrication but should not have it out when end users are present for 3D printing help.

4.2.6.2. PIs should greet all incoming end users and ask if they need help with anything.

4.2.6.3. PIs should follow all print queuing guidelines communicated in training and posted throughout the semi-clean room.

4.2.6.4. If a printer malfunctions or gives an error, PIs should attempt to fix it or contact an MPI or Staff for assistance.

4.2.6.5. PIs should check the resin curing oven at least once per shift for any completed resin prints.

4.2.6.6. PIs should ensure the floors of the semi-clean room are always clean, especially keeping an eye out for loose filament pieces, paper towels, etc. They should sweep and vacuum as necessary.

4.2.6.7. At least once per shift, PIs should check the trash cans in the semi-clean room to see if they need to be emptied and if so empty them.

4.2.6.8. PIs should assist or find another PI to assist any PCB end users who need help.

4.2.7.1. PIs should greet all incoming end users and ask if they need help with anything.

4.2.7.2. PIs should consistently keep the floor and workbenches clear of any debris (scraps, sawdust, etc.) and sweep/vacuum as necessary.

4.2.7.3. PIs should ensure all unused tools and scraps are put away in the appropriate places.

4.2.7.4. PIs should ensure all end users, other PIs, tour groups, and anyone else in the machine shop are wearing safety glasses while any equipment is in use (passive and powered equipment). This includes over prescription eyewear. The only time safety glasses are not required are when certain manual tools such as screwdrivers, wrenches, hand sandpaper, and the like are in use. This is not on a per-user basis. If one person in the shop is using a safety-glasses required tool, everyone in the shop must be wearing safety glasses.